I - Name, domicile and object of the association
On November 14, 1966, the European Federation of Parasitologists (abbreviated EFP) was founded in Jablonna/Warsaw (Poland).This is an association in accordance with Article 60 and subsequent articles of the Swiss Civil Code and domiciled in Basel. The EFP is a member of the "World Federation of Parasitologists".
The object of the EFP is to promote scientific research of parasitology in Europe.
In collaboration with its members, the EFP will for this purpose
- arrange an European Multicolloquium for Parasitology (EMOP) every four years
- arrange other European conferences or meetings, when appropriate
- inform decision-making and granting bodies about the need for scientific research in parasitology
Distribution among its members of any relevant information in the field of parasitology takes place
via the contact persons of the member societies and through the EFP website on Internet.
II - Membership
Any scientific organization, from any European country or group of countries, may be a member of the EFP if it is involved
in any aspect of the study of parasites. Multinational organizations whose interests focus on a specific aspect of parasitology may also be members on the condition that the organization is based in Europe.
Non-European organizations may also become associate members if they have a special relationship with European organizations. Under exceptional circumstances, and notwithstanding the remaining clauses of article 3,
the general meeting may elect an individual or institute to temporary membership of the EFP pending the formal establishment in the country of that individual or institute, of a parasitological society or other parasitological organization.
Such temporary members will have no voting rights in the EFP.
Applications for membership must be submitted in writing to the Executive Board. Decisions on admission
will be made at the next General Meeting after receipt of the written application.
There has to be a period of at least two months between the reception of the application and the General Meeting.
Any member may resign from the EFP on the condition that the member gives three months notice before the end
of the calender year and that all obligations to the EFP have been fulfilled.
The Executive Board can propose expulsion of members from the EFP if they no longer uphold the interests of the EFP
or do not pay the annual subscription.
Any member can be admitted or excluded on the basis of a two-thirds voting majority of the members present.
Each member pays an annual subscription; the amount is fixed by the Executive Board and agreed during a General meeting with two-thirds voting majority of the members present.
III - Organization
The components of the European Federation of Parasitology are :
A - The General Meeting of the members
B - The Executive Board
C - The Auditors
A - The General Meeting
The General Meeting is the ultimate decision-making body of the EFP.
Each member nominates one delegate. The delegates together constitute the General Meeting.
One delegate may only represent one member.
An Executive Board member cannot represent the member society of which he is a member.
The General Meeting has the following powers:
a) Admission and expulsion of members
b) Decisions concerning place and dates of the next General Meeting or Meetings
c) Appointment of the Executive Board and the Auditors
d) Acceptance and final verification of the functions performed by the Executive Board during its term
e) Decisions concerning the acceptance and modification of the articles of the EFP
f) Decisions concerning changes in the amount of the annual subscription
g) Decisions concerning matters which are forwarded by other components of the EFP
h) Decisions concerning the dissolution of the EFP
i) Appointment of Expert Commissions to undertake special tasks within the remit of the EFP
The General Meeting is called as often as required, but at least once every four years. It normally meets every two years during international meetings which occur at regular intervals, i.e. the World Congress (ICOPA) and the European Multicolloquium. Invitations to the General Meeting are issued by the Executive Board.
The Executive Board is required to call a General Meeting if at least ten members so desire.
The invitations to the General Meeting are to be mailed at the latest three months before the opening of the General Meeting. The invitation has to state the Agenda of the Meeting. At the beginning of the Meeting urgent points can be added to the Agenda if at least two-thirds of the members present agree.
Decisions can also be made by postal ballots. Such a ballot is valid only if at least sixty percent of all members have participated.
The President, or in his absence, one of the Vice-Presidents, takes the Chair of the meeting. The Secretary, or in his absence, another member of the Executive Board nominated by the Chairman, takes the minutes of the meeting.
The General Meeting makes it decisions by open ballot unless one or more members request a secret ballot.
Decisions about elections are made by secret ballot if there are more candidates than vacant places.
The decisions and elections of the General Meeting are made by a simple majority of the votes cast.
In case of a tied vote, a new voting round is organized. If there is again a tied vote, the decision will be made by lot.
For all other ballots with tied votes, the President has the casting vote.
However, any modification of the Articles of the Association may only be made by a two-thirds majority of the members present.
B - The Executive Board
Every four years, the General Meeting elects an Executive Board consisting of eight members.
No member can be elected for more than two consecutive terms of office.
Subsequent re-election of the member may occur only after abstaining from office for one term.
The General Meeting elects from amongst its members at least one President, two Vice-Presidents, a Treasurer, a Secretary and three members at large. The President, Secretary and Treasurer constitute the Council of the Executive Board. Members of the Executive Board have no vote at the General Meeting.
The Executive Board is the EFP's managing body. It handles all of the EFP's business unless, under exceptional circumstances, the General Meeting decides otherwise.
The members of the Executive Board are not entitled to any remuneration for their activities.
They may claim their expenses from the EFP upon presentation of appropriate proof of expenditure.
The meetings of the Executive Board are convened by the President or by request of a member of the Executive Board, if necessary. The Secretary produces the minutes of the meetings of the Executive Board. Decisions are made by a majority of the members of the Executive Board. Decisions may be made by postal ballot. In case of a tied vote, the President shall decide the outcome.
The liabilities of the EFP are limited to the assets of the EFP.The joint signatures of the President and another member of the Executive Board are sufficient to engage the EFP in a binding agreement following a majority vote from the General Meeting in favour of such an agreement.
The Executive Board is responsible for maintaining relations with other associations with similar objectives.
C - The Auditors
The General Meeting elects two auditors for a period of four years.
The General Meeting may decide to replace such auditors by a recognized Swiss accountancy company if preferred.
At least once every two years, the auditors must examine the Treasurer's accounts, and recommend the approval or disapproval of these accounts to the Executive Board.
However, it is the responsability of the General Meeting to give its final acceptance of the Treasurer's accounts.
IV - Liquidation
If the General Meeting decides by a vote of at least two-thirds of the registered members to dissolve the EFP, the liquidation is carried out by the members of the Executive Board in power, unless a special liquidator is nominated. The General Meeting which has decided to dissolve the EFP must then proceed to a decision as to the subsequent use of the EFP's assets available at that time.
V - General Operating Procedures
The EFP is prohibited from permitting any intervention of a religious, racial or political nature in its activities and decisions.
In these articles, the use of the word "he" does not specify the gender.
Revised at Makuhari Chiba (Japan), 27 August 1998